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AI Receptionist
Set up how your AI receptionist sounds and what it knows. Changes take effect on your next call.
Booking & scheduling
Which calendar do you use?
Your receptionist checks this diary before offering a time, and writes every booking, change and cancellation back into it. Everything else — your services, hours, confirmation texts and deposits — works the same whichever one you pick.
Not connected
Not connected
Apple does not offer a Connect button, so this needs an app-specific password — not your normal Apple password. Create one at appleid.apple.com under Sign-In and Security → App-Specific Passwords, then paste it here. It is stored encrypted and can be revoked from your Apple account at any time.
Google Calendar Scheduling
Your AI receptionist checks your real availability and books, reschedules and cancels appointments straight on your Google Calendar — no separate booking software.
Not connected
Services
Duration in minutes. Buffer = clean-up time after each appointment.
Weekly hours
Booking policies (optional)
Upcoming appointments
When
Client
Service
Status
No upcoming appointments yet.
Square Appointments
Connect your Square account and your AI receptionist books straight into your Square calendar — using your real staff, services and opening hours. Square stays your system of record; nothing is duplicated and nothing changes in how your team works.
Not connected
Your Square staff & services
This is what Square currently has. Import it and your receptionist can start booking — re-import any time you add something in Square.
Staff
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Services
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Acuity Scheduling
Connect your Acuity account and your AI receptionist books straight into your Acuity calendar — using your real appointment types, calendars and opening hours. Acuity stays your system of record; nothing is duplicated and nothing changes in how your team works.
Not connected
Your Acuity calendars & services
This is what Acuity currently has. Import it and your receptionist can start booking — re-import any time you add something in Acuity.
Calendars
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Services
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Wix Bookings
Connect your Wix site and your AI receptionist books straight into your Wix calendar — using your real services, staff and opening hours. Wix stays your system of record; nothing is duplicated and nothing changes in how your team works.
Not connected
No Wix site has installed the app yet. Install Welvanta AI on your Wix site, then come back and refresh this page — your site will appear here to link.
Your Wix services & staff
This is what Wix currently has. Import it and your receptionist can start booking — re-import any time you add something in Wix.
Staff
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Services
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Campaign AI
Pick who it goes to, write it once, send it by text or email. Every message carries its own link, so you can see who opened it and which bookings came out of it - not a guess, the actual number.
Saving does not send anything. You check the audience size first, then press Start.
Your campaigns
Name
Who
Status
Sent
Opened
Booked
Taken
No campaigns yet.
Reputation AI
A few hours after a visit your client gets one text asking how it went. Rate it well and they are handed your public review page while they still feel it. Rate it badly and there is no review link anywhere - what they say comes straight to you instead, and you get a text about it the moment it lands.
Without this a happy client just gets a thank-you - we will never invent a review link for you.
Asked once per visit, and never more than once a month per client however often they come in.
Scoreboard
Nothing asked yet.
What did not go public
Unhappy clients who told you privately. Each one is still saveable.
When
Client
Rating
What they said
Nothing yet.
Retention AI
Finds the clients who have quietly stopped coming and starts a win-back conversation with them - a text, then an email, then one last text. It stops the moment somebody replies or books, and only a set number are started each day so your front desk is never buried.
Anyone who replies STOP is never texted again, and every email carries a one-click unsubscribe.
Gap Recovery AI
Every morning this looks at tomorrow in your own calendar, finds the openings, and texts the clients most overdue for that treatment. They book themselves on your booking page, so the slot goes to whoever gets there first and nothing can be double-booked.
Set your booking page under Booking & scheduling first — without one there is nowhere to send anybody, so this stays off.
Nobody is texted twice about the same opening, nobody who already has an appointment coming up is texted at all, and anyone who replies STOP is never texted again.
What it has offered
Nothing offered yet.
Slot
Client
Service
Result
No offers yet.
How your receptionist handles booking
Your receptionist still answers every call, explains your treatments and prices, recovers missed
calls and puts people through to you. She just will not pretend she can see your diary.
The page your customers already use to book with you.
If all you have is the booking widget your provider gave you to put on your website,
paste that whole snippet here and we will read the link out of it. We only ever send
callers there - we never sign in to your booking system.
If a request sits unactioned for an hour during opening
hours, we text this number once. Leave it blank and we chase the same front-desk number.
Only pick this if Google Calendar is your real diary.
She books straight onto the calendar you connect below.
If your staff carry on putting appointments into your other system,
she cannot see those and you will get two people in the same slot.
The page above is all you need —
she already texts it to every caller who wants to book. This is only if you want her to be
sharper: when someone asks about one particular treatment, she can send the page already
set to it.
Paste a treatment's own address if
your booking system gives it one. Fill in as few or as many as you like — anything
left blank simply gets your general page.
Only if your booking system supports it — copy the
parameter names from their own help pages and put ours in the braces. Available:
{first}{last}{name}{phone}{email}. We never guess these; a wrong one is ignored silently by the
booking page. Leave blank and we send the plain link.
Appointment requests
Callers your receptionist took details from. None of
these are booked. Book them in your own system, then tick them off here.
Point of Sale
Build the order, then text the client a secure link
to pay it — they enter their own card on their own phone, you never see it. The money goes
straight into your own Stripe account, same as your deposits.
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Deposits & payments
Take a deposit when someone books by phone.
She texts the client a secure link — nobody reads a card number down the phone.
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Recent calls
What each caller wanted, and how strong a lead
they are. Hot leads are listed first.
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Messages
Texts and voice notes people sent to your AI number.
Play a recording, read what they said, and reply straight from here.